Privacy Policy
Effective Date: January 1st, 2025
Last Updated: Feb 21st, 2025
QUICK NOTARY SEAL
Welcome to Quick Notary Seal, a proprietary notary service model developed and fully owned by XBS (XWIDE Business Solutions) (“Company,” “we,” “us,” or “our”).
At Quick Notary Seal, we value your privacy and are committed to protecting your personal data. This Privacy Policy outlines how we collect, use, store, and protect your information when you use our Mobile Notary, Online Notary, and In-Office Notary Services.
By using our services or visiting our website, you consent to the collection, use, and storage of your information as described in this Privacy Policy. If you do not agree with our practices, please do not use our services.
1. INFORMATION WE COLLECT
When you use Quick Notary Seal, we may collect the following types of personal information:
1.1. Information You Provide Directly
Personal Identification Data (Full Name, Address, Email, Phone Number)
Government-Issued ID Information (Driver’s License, Passport, or State ID)
Document Details (Type of document being notarized, signatures, and parties involved)
Payment Information (Credit Card, Debit Card, or other payment details)
Witness Information (If required for notarization)
1.2. Information Collected Automatically
IP Address and Device Information
Browser Type and Operating System
Log Files and Usage Data when you access our website or online notarization platform
1.3. Information Collected During Online Notarization
Live Video & Audio Recording (As required by law for online notarizations)
Digital Signatures & Authentication Data
Session Metadata (Date, time, duration of session, and document verification details)
2. HOW WE USE YOUR INFORMATION
We use the collected data for the following purposes:
To verify your identity and prevent fraud
To provide notary services as requested
To process payments and invoices
To comply with legal and regulatory requirements
To maintain secure transaction records for audit and compliance purposes
To improve our services and user experience
To communicate with you regarding your appointments, confirmations, and support requests
3. HOW WE PROTECT YOUR INFORMATION
We take data security seriously and implement the following safeguards:
Encryption: All personal and financial data is encrypted using industry-standard SSL/TLS technology.
Restricted Access: Only authorized personnel have access to client records.
Secure Storage: All notarized documents, logs, and recordings are stored securely and only for the legally required duration.
Fraud Prevention: We use multi-step authentication for online notarizations to verify identities.
4. HOW LONG WE RETAIN YOUR DATA
We retain personal information only as long as necessary to fulfill our legal and business obligations:
Online Notarization Video & Audio Recordings: Stored for at least 10 years, as required by law.
Transaction & Payment Records: Stored for 7 years for tax and accounting purposes.
General Customer Information: Stored for as long as necessary to provide ongoing services.
Once retention periods expire, your data is securely deleted or anonymized.
5. SHARING YOUR INFORMATION
We do not sell or rent your personal data. However, we may share your information in the following cases:
5.1. Legal & Compliance Requirements
With government agencies or regulators if required by law (e.g., court orders, subpoenas).
To prevent fraud, criminal activity, or unauthorized use of our services.
5.2. Payment Processing
With trusted third-party payment processors to process transactions securely.
5.3. Online Notarization Platforms
For online notarization, your information may be shared with licensed Remote Online Notary (RON) providers that comply with state and federal laws.
6. COOKIES & TRACKING TECHNOLOGIES
We use cookies and similar technologies to enhance your online experience.
6.1. What Types of Cookies We Use
Essential Cookies: Necessary for website functionality.
Analytics Cookies: Help us track website usage and improve services.
Security Cookies: Help prevent fraud and unauthorized access.
6.2. Managing Cookies
You can disable cookies in your browser settings, but doing so may affect website functionality.
7. YOUR PRIVACY RIGHTS
Depending on your location, you may have the following rights:
Access: Request a copy of the personal data we hold about you.
Correction: Request correction of inaccurate data.
Deletion: Request deletion of your data (subject to legal requirements).
Objection: Object to how we use your data.
To exercise your rights, contact us at hello@joinxbs.com
8. THIRD-PARTY LINKS & SERVICES
Our website may contain links to third-party sites. We are not responsible for their privacy practices. Please review their policies before sharing personal data.
9. CHILDREN’S PRIVACY
Our services are not intended for individuals under 18 years old. We do not knowingly collect data from minors.
10. CHANGES TO THIS PRIVACY POLICY
We reserve the right to update this Privacy Policy at any time. Changes will be posted on our website with an updated "Last Updated" date.
If significant changes occur, we may notify you via email or website notification.
Still Have Questions?
If your question wasn’t answered here, we’d love to hear from you! Fill out our contact form, and our team will get back to you as soon as possible.
We’re here to help you succeed!
